A Guide to Planning Your Business Holiday Party
As the holiday season approaches, it's the perfect time to start thinking about your company's holiday party. Whether you're a small startup or a large corporation, a well-organized holiday celebration can boost employee morale and create lasting memories. But when should you start planning, who should you contact, and what should you do? We've got you covered with this comprehensive guide.
When to Start Planning
The key to a successful business holiday party is early planning. Ideally, you should begin the planning process at least three to four months in advance. This early start allows you to secure a prime date and venue, which can be challenging during the busy holiday season. Plus, it gives your team ample time to coordinate all the details, from invitations to entertainment.
Let’s get going: Who to Contact
Create a Planning Committee: Start by assembling a team of employees who are enthusiastic about organizing the event. This committee can help with decision-making, delegate tasks, and ensure that all aspects of the party are covered. An event planner through Revel & Flourish can help guide you through this journey.
Select a Venue: If you're planning an off-site party, contact potential venues early. Consider your company size and location preferences. In the Twin Cities, venues like The Depot Minneapolis and A'BULAE in St. Paul offer excellent options for holiday parties.
Catering and Entertainment: Reach out to catering companies and entertainment providers. Many venues have preferred vendors they can recommend. Ensure you consider dietary restrictions and entertainment preferences when making selections.
Invitations: Decide on the guest list and design the invitations. Digital invitations are eco-friendly and cost-effective. However, if you prefer physical invitations, contact a printing company well in advance.
Decor and Theme: If you plan to decorate the venue or have a specific theme in mind, connect with decorators or event planners. They can help bring your vision to life.
Now what? What to Do
Set a Budget: Determine your budget early and allocate funds for different aspects of the party, such as catering, decorations, and entertainment. Stick to your budget to avoid overspending.
Choose a Date: Consider employee availability and schedules when selecting a date. Fridays or weekends are often popular choices. Once you've chosen a date, book it with the venue.
Plan Activities: Aside from dining and dancing, consider adding fun activities like games, contests, or a photo booth to keep guests engaged.
Menu Selection: Work with your catering provider to create a menu that caters to various tastes and dietary restrictions. A festive holiday menu with both classic and unique dishes can be a hit.
Entertainment: Book entertainment that suits your company culture. Whether it's a live band, DJ, or a comedian, entertainment can set the mood for the party.
Decorations and Themes: If you're going for a specific theme, ensure decorations align with it. This can include festive centerpieces, table settings, and holiday décor.
Gifts and Favors: Consider providing small gifts or party favors for attendees as a token of appreciation. These can include customized items or holiday-themed gifts.
Transportation and Accommodations: If many employees will be traveling to the venue, arrange transportation or nearby hotel accommodations as needed.
Communication: Keep employees informed about the party's details, including the date, time, venue, and any special instructions. Send reminders as the event approaches.
Feedback and Evaluation: After the party, gather feedback from attendees and the planning committee. This will help you improve future events.
Planning a business holiday party can be a rewarding experience that fosters team spirit and celebrates your company's achievements. By starting early, involving a dedicated committee, and carefully considering every aspect of the event, you can create a memorable and enjoyable holiday celebration for your employees. Happy planning, and may your holiday party be a fantastic success!